Deutsch: Festlegung von Spezifikationen / Español: Establecimiento de especificaciones / Português: Definição de especificações / Français: Définition des spécifications / Italiano: Definizione delle specifiche

Specification Setting in the quality management context refers to the process of defining clear, detailed, and measurable criteria that products, services, or processes must meet to ensure quality. This foundational activity involves identifying and documenting the functional and non-functional requirements that will guide the design, development, production, and delivery stages to achieve customer satisfaction and compliance with regulatory standards. Specification setting is crucial for establishing the quality benchmarks against which the final output will be evaluated.


Specification setting encompasses the determination of characteristics such as performance parameters, material quality, dimensions, safety requirements, and environmental impact, among others. It serves as a critical communication tool between different stakeholders, including designers, engineers, manufacturers, and customers, ensuring that everyone involved has a clear understanding of what needs to be achieved for quality assurance.

Application Areas

Specification setting is essential across various aspects of quality management, including:

  • Product Development: Defining product specifications to meet customer needs and regulatory compliance.
  • Service Delivery: Establishing service quality criteria to ensure customer satisfaction.
  • Supply Chain Management: Specifying supplier and material requirements to maintain consistency and quality in inputs.
  • Process Improvement: Outlining process specifications to enhance efficiency, effectiveness, and quality of operations.

Well-Known Examples

Treatment and Risks

The challenges in specification setting include ensuring specifications are realistic, achievable, and aligned with customer expectations and industry standards. Inadequately defined specifications can lead to product failures, customer dissatisfaction, and non-compliance issues. To effectively manage specification setting, organizations should:

  • Involve Stakeholders: Engage customers, end-users, and other stakeholders in the specification setting process to ensure requirements are comprehensive and aligned with needs.
  • Regular Review and Update: Periodically review and update specifications to reflect changes in technology, market demands, and regulatory requirements.
  • Clear Documentation: Maintain detailed and accessible documentation of all specifications for reference and compliance purposes.

Examples of Sentences

  • "Specification setting is a critical step in the quality management process, providing a clear blueprint for achieving desired quality outcomes in products and services."
  • "Through rigorous specification setting, organizations can effectively communicate quality expectations across the supply chain, enhancing overall product quality and customer satisfaction."

Similar Terms or Synonyms


Specification Setting in the quality management context is the process of establishing detailed and measurable criteria that products, services, or processes must meet to ensure they fulfill quality requirements. Effective specification setting is foundational to achieving quality objectives, ensuring customer satisfaction, and facilitating regulatory compliance. By clearly defining and documenting specifications, organizations can align their development and production efforts with quality benchmarks, thereby enhancing the reliability and performance of their offerings.


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